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Library's finances in tiptop shape, audit states

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Financial records show no instances of noncompliance

By Calen McKinney

The library's finances are in tiptop shape, according to its most recent audit.

Donnie Fryman of Welch & Co. CPAs PLC of Georgetown presented the library's audit report of its finances ending June 2012 and June 2013 at the Taylor County Public Library's regular board meeting on Tuesday.

While expenses were up in the 2013 fiscal year, Fryman said, the library's assets have increased also since its new building opened earlier this year.

Fryman said the library's financial records show no instances of noncompliance.

"We had reasonable assurance that everything is OK," he said. "That is the highest opinion you can get."

The library's net assets at the end of the 2012-2013 fiscal year, Fryman said, were $2,088,994, up from the nearly $1.8 figure for the 2011-2012 year.

Fryman said the 2012-2013 fiscal year ended with nearly $775,000 more in expenses than revenue because the library spent about $1 million on its new building.

"You know where the money went," he said. "It looks bad on paper, but you had the cash in reserve."

Fryman said that shows the library didn't have to borrow any money to pay for the construction of its new home.

"Good planning on your all's part," he said.

The library's total expenses in the 2012-2013 fiscal year topped out at $1,695,960 as opposed to $539,696 for 2011-2012.

As of June 30, he said, the library's fund balance stood at $557,728.

Board members unanimously approved the audit report. The report will soon be posted on the library's website at www.taylorcountypubliclibrary.org.

Library Goes Mobile

Those who want to check out a book or renew one on the go are in luck. Taylor County's library now has an app for that.

Turpin said the library's mobile application has gone live and there are flyers available to tell patrons how to use it.

Patrons can download the Atriuum on the Go application and then search for the Taylor County Public Library.

Services available on the app also include creating a book list, learning about new titles and browsing the books available at the library.

Turpin said patrons can also scan the barcode on a book and add it to a "backpack" on the app for future reading.

She said the application is free for all patrons and is compatible with Apple and Android devices.

"That's a free service with out circulation system," Turpin said.

Turpin said the library's newly revamped website should be live in a few months.

Also at the Meeting:

• The road in front of the library was recently blacktopped at a cost of about $11,000. As such, Board members voted to deed the road to the city. This will mean the library will no longer be responsible for maintaining the road.

• Some patrons have called and asked if the partial shutdown of the federal government is impacting the library, Turpin said. She said the library hasn't seen any impact and the calls are a good opportunity to explain that the library is paid for primarily with local tax dollars and not federal money.

• Turpin told Board members that the library's www.ancestory.com subscription is now active and patrons can use it for free. The subscription cost a little more than $1,000 for a year, she said, and the library will have it for that period and then staff will evaluate whether it should be renewed.

• Since moving into its new building, and despite that it is about two and a half times larger than its former location, the library is saving on utility costs.

Turpin said September's bill from Kentucky Utilities was $799 as opposed to $1,079 for electricity at the former library location in September 2012, which equates to about $300 in savings each month.

"We're saving money in this building," Turpin said.

Board members said the new library is much more efficient than its former space, which likely accounts for the savings.

• Donations to the library spiked in September, Turpin said. Staff members have placed a donation box at several recent events and that seems to be successful.

Turpin said the library doesn't charge for any of its programs and she wants that to stay that way.

"But it's nice to know folks are willing to pitch in a few dollars to cover supplies," she said.

Turpin said the library is a nonprofit organization, so all donations to it are tax deductible.

• Turpin said the library has installed two new computers for public use. She said space was available in the public computer area and use of the computers is up.

A new computer has also been installed in the library's genealogy room to allow patrons to search for family records in a more private setting.

• Turpin said a leak in the library's roof has resurfaced and Board members gave her the go ahead to repair it. The cost is budgeted, she said, and will total less than the amount that requires a public bid for the work.

• Circulation dipped a bit in September, Turpin said, which was expected because the library is now entering its slower season of the year.

Nevertheless, she said, circulation is up 6.39 percent when compared to figures from September 2012.

Turpin said her staff members have recently undergone customer service training in an attempt to continue their high level of work. She said the new building has been great for the library staff members.

"The last thing I want is for us to get lazy, and we're not," she said.

• On behalf of Outreach Librarian Bonnie Webster, Turpin said she read to 31 daycares last month for a total of 490 children.

• A bike rack has been installed at the library for patron use.

• Turpin said she expects to receive the yearbooks library staff members sent to be digitalized within the next week. She said she doesn't know if the yearbooks will be available for browsing online.

• Several policies were approved, including those addressing customer service, bed bugs, employee policy notification, circulation and ethics.

Turpin said the library doesn't have a problem with bed bugs, though having a policy in place will protect it should an issue arise. She said the policy states that a person must eradicate bed bugs and show proof of that before being allowed to come back to the library. She said other libraries have had problems with bed bugs, which can live in books and be spread to other patrons. There have been no such issues at the Taylor County library, she said.

• Turpin said the library is in its second week of its book fair, but proceeds so far have been about $2,000 short of the goal. The fair will be open today from 9 a.m. to 6:30 p.m. and tomorrow from 9 a.m. to 4:30 p.m.

• Board members will meet again on Monday, Nov. 18, at noon. The meeting was originally scheduled for Monday, Nov. 11, which is Veterans Day. Rescheduling the meeting makes it a special one in which members can only discuss what is specified on the meeting's agenda. The meeting is open to the public.