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State Auditor Crit Luallen recently released the annual audit of the Taylor County Clerk's office for the year ended Dec. 31, 2006.
The audit found County Clerk Mark Carney's financial statement to fairly represent the revenues, expenses and excess fees of the Taylor County Clerk's Office.
Luallen's audit states the Clerk's office lacks adequate segregation of duties. During the review of internal controls, the audit states, Luallen noted that the Clerk's office lacks segregation of duties involving receipts and disbursements.
The audit states Carney should document surprise cash counts when performed, recount the daily bank deposit prepared by another employee and compare the deposit to the daily checkout sheet, and two people, one being Carney, should sign all checks.
Luallen states Carney should examine checks prepared by another employee and compare the checks to invoices or monthly reports from taxing districts and then initial those invoices or reports. Carney should also review the bank reconciliation prepared by another employee and compare the balance to the balance in the Clerk's checkbook.
In response to Luallen's findings, the audit states, Carney said, "Clerk will look at more ways to involve other deputies in the accounting and checkouts and verification of deposits."
According to the audit, Carney's office is responsible for collecting certain taxes, issuing licenses, maintaining county records and providing other services. The clerk's office is funded through statutory fees collected in conjunction with these duties.
According to the audit, Carney's office collected $4.6 million in revenue from licenses, taxes, fees and other charges. Expenses, according to the report, totaled $4.4 million.
The office's net revenue, according to the report, was $185,900. However, the statutory maximum amount, expenses and training incentives of $81,196 is to be subtracted from that amount, the report states.
The amount of excess funds, $104,704, was paid to Taylor Fiscal Court in February and November 2007.
The audit, in its entirety, can be read at www.auditor.ky.gov.