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Campbellsville school officials will likely spend a bit more than they planned to build a new softball fieldhouse.
At a special meeting on Monday afternoon, Campbellsville School Board members voted to accept a bid from Vanhook Enterprises in Somerset to build the facility for $181,300.
During last month's meeting, members learned that bids for the project came in at quite a bit more than the $151,570 the district allotted for it.
As a result, board members rejected the bids and voted to solicit more. And some changes were made to the project in an attempt to reduce the cost.
After the first request for bids, four companies, including one local business, submitted their cost to build the fieldhouse.
Adams Builders of Campbellsville bid $198,255.19 for the project. Other bids were received from Vanhook Enterprises, McNutt Construction Co. and Scott, Murphy and McDaniel, and were all higher than Adams Builders' proposal.
The second bids were opened on Friday. Only Adams Builders and Vanhook submitted bids, according to Scott Noel, of DS2 Architects in Lexington, the company the board is working with to design the fieldhouse.
Chris Kidwell, finance director for the district, said Adams Builders' bid was $196,755.19 and Vanhook bid $181,300 for the project.
Though Vanhook submitted the lowest bid, Campbellsville Superintendent Mike Deaton said, the company's proposal is still about $30,000 above the district's budget.
Noel said he believes some changes can be made to reduce the cost of the project, such as changes to the earthwork and grading. And he said other changes can be negotiated after the district contracts with a company.
Before the second request for bids, a change was made to use concrete instead of asphalt, which saves on material and transportation costs.
Though the bids are for more than the budgeted amount, Noel said, the other costs of the project, including architect and other fees, didn't increase.
Noel said construction can begin as soon as Department of Education officials approve the district's contract and other paperwork. That could take a couple weeks, he said.
Even though the bids are more than the budgeted amount, Deaton said he believes enough changes can be made to keep the cost reasonable.
"I don't want to get overextended on this project," he said.
With that said, Deaton recommended that board members award the bid to Vanhook.
Though board members Pat Hall and Angie Johnson expressed concern about the cost, Hall made a motion to award the bid to Vanhook, which member Barkley Taylor seconded and was unanimously approved.
Board member Mitch Overstreet did not attend the meeting.